For landlords, property maintenance isn’t just a box to tick, it’s a key strategy for maximising long-term value, attracting high-quality tenants, and avoiding costly emergencies. This ultimate guide covers everything from routine inspections to legal responsibilities, helping you stay compliant, efficient, and profitable.
A Landlord’s Guide to Proactive Property Maintenance
Why Property Maintenance Matters
Maintaining your property goes far beyond surface-level upkeep. A well-maintained property:
- Commands higher rental values
- Attracts and retains reliable tenants
- Reduces the frequency and cost of emergency repairs
- Ensures compliance with safety and housing regulations
Consistent maintenance also supports long-term asset value, preventing small issues from developing into structural or legal headaches.
Types of Property Maintenance
Routine Maintenance
This includes daily, weekly, and monthly checks. Typical tasks include:
- Inspecting HVAC, plumbing, and electrics
- Cleaning gutters and communal areas
- Servicing appliances
- Fixing wear and tear quickly to avoid escalation
Preventive Maintenance
Fix minor issues before they become major faults. This includes sealing small leaks, replacing worn seals, and addressing early signs of damp or corrosion.
Emergency Maintenance
Establish a clear 24/7 process for urgent issues such as:
- Heating failure
- Major leaks
- Electrical faults
- Security issues
Having reliable contractors on-call is essential.
Seasonal Maintenance
Each season brings specific challenges:
- Autumn: Gutter cleaning and boiler servicing
- Winter: Pipe insulation and heating checks
- Spring: Roof and exterior inspections
- Summer: Landscaping, painting, and ventilation system servicing
Key Areas to Prioritise
Exterior Maintenance
- Inspect roofs, gutters, and downpipes for damage
- Maintain external paintwork and fix render cracks
- Keep gardens and pathways clear and safe
Interior Maintenance
- Check plumbing for leaks or corrosion
- Schedule annual electrical safety inspections
- Ensure heating and ventilation systems work efficiently
Appliances and Safety Systems
- Test smoke alarms and CO detectors regularly
- Service water heaters and clean filters
- Maintain white goods to prolong lifespan
Landlord vs Tenant Responsibilities
Set expectations early by clearly outlining roles in the tenancy agreement.
Tenants typically manage:
- Changing bulbs and batteries
- Keeping the property clean
- Reporting issues promptly
Landlords are responsible for:
- Structural repairs and major systems
- Ensuring legal habitability
- Managing safety certifications
Provide tenants with a written maintenance guide during onboarding.
Creating a Maintenance Schedule
A well-organised maintenance calendar should include:
- Monthly: Filter changes, minor checks
- Quarterly: Plumbing, drains, smoke alarm tests
- Annually: Boiler servicing, electrical testing, external paint checks
Use property management software to set reminders and maintain records, which are useful for audits and compliance.
Budgeting for Maintenance
A general rule is to set aside 1% of the property’s value annually for maintenance. You should also:
- Reserve 10–20% of monthly rental income
- Prioritise preventive measures to reduce emergency costs
- Establish contractor relationships for bulk rates or rapid response
When to Hire Professionals
Use licensed professionals for complex or regulated work like:
- Electrical repairs
- Boiler servicing and plumbing
- Asbestos handling or gas safety inspections
Vet contractors through references and ensure they’re fully insured and certified.
Staying Compliant with the Law
Stay informed of regulations around:
- Gas safety (annual checks)
- Electrical safety (EICR every 5 years)
- Energy efficiency standards (EPC ratings)
- Fire and carbon monoxide alarms
Document all maintenance and inspection records to demonstrate compliance and protect against legal issues.
Need help managing your rental property in Crawley, Reigate, or Horsham?
Hits Facilities Management delivers reliable, compliant property maintenance tailored to landlords. Call us on 01293 320806 or fill out our contact form to speak to our team about your needs.
